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District 59 Belgium, France, Luxembourg, Netherlands, Monaco

District 95 Denmark, Germany, Norway, Sweden

District 107 Spain, Portugal, Morocco

District 108 Estonia, Finland, Kazakhstan, Latvia, Lithuania, Poland and Russia

District 109 Austria, Bulgaria, Cyprus, Greece, Italy, Lichtenstein, FYR Macedonia, San Marino, Switzerland and Vatican City

District 110 Croatia, Czech Republic, Hungary, Rep. of Moldova, Romania, Slovakia and Ukraine

District U Undistricted Clubs in Europe


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Author malw  Date 23 Apr 22, 19:29  Views 3441
Description A review of the way that the Candidates Corner works
Category District Management  Type Information
Article scope
easy-Speak information

Candidates Corner

Candidates Corner is a feature that is available at the District level to help each of the candidates in an election present themselves to their potential electorate and subsequently to present the results.

The process works this way:

The Chairman of the Nominating Committee (or whichever District officer is responsible for impartial operation of the election) instructs the webmaster to set up the Candidates Corner for this election and defines the timetable:

  • Last date for nominations,
  • First date that candidates' profiles will be made visible to the public,
  • If the District has agreed to send an e-mailshot to the electorate, the number of words available to each candidate and the cut-off date and contact details for the candidate's copy to be included.
  • The date of the election itself,
  • The last date that the election results will be displayed,
  • The sequence in which multiple candidates for one position will be presented (Sorted by First name or Second name or date nomination received)
The District IT then creates a new election using the Control Panel (and mostly copying and updating the choices for last year. Note that the 'Group used to manage Candidates' has already been created for you - select the group for your District from the dropdown list)
 

The District IT then creates a blank candidate profile for each candidate as the nomination is accepted.

  • The candidates each receive an automatic e-mail from the system giving them access to their candidate profile and encouraging them to check that the personal information shown in their user profile includes a small photo and is accurate.
  • Each candidate may then prepare whatever information they choose and include this in their candidate profile.
    (A template is provided as an example but its use is entirely optional.)
  • A candidate profile may include images and an audio file or video (Youtube or Google video).
  • If the candidate wishes to delegate the computer activity to someone else they may assign a computer 'buddy' who will have the same system access as the candidate themselves.
  • The candidate (or their computer buddy) must tick a box to show that the profile is finished and should be made visible to others.
  • If a candidate withdraws their nomination after their profile has been created; the District IT may edit that profile and tick the checkbox 'Prohibit profile from public display' to hide that profile from Candidates Corner.
District Candidates mail group
The intitial instructions to Candidates, and any following 'hurry ups' must be sent at the same time to all candidates to ensure that the election does not disadvantage anyone.
To facilitate that there is an e-mail group for each District which should include all of the Candidates as well as the Chair of the Nominations Committee.
The District IT should manage that group (from the Menubar > Help Options > User Groups screen)
(Ask the site admin for assistance if the mailout group Dxxx Candidates for Election is not available to you)

The electorate's view:

  • At 00:00:01 local time on the date specified by the Chairman of the Nominating Committee the system will show 'Candidates Corner' in the navigation block with a link to an overall display showing the name and date of the election and photos and names for all candidates for each of the offices.
  • Candidates who have completed their profile and made it available have the words 'view profile' beneath their photo and registered users may click on this to view the detail prepared by each candidate.
  • If the District will make an e-mailshot, users will receive an e-mail with each candidate's message and a link to their profile.
  • At 00:00:01 local time on the date of the election the Candidates Corner is automatically removed from the website.
  • After the results of the election have been declared the webmaster ticks an additional box for the winning candidates.
  • The system will now display 'Election Results' in the navigation block with a link to a summary display (of the winning candidates only).
  • The results will continue to be displayed until the final date given by the Nominating Committee.
AFTER the election (date defined in the election settings)
The District Administrators will see additional options on the same Candidates Corner screen that was presented to the electorate.
EITHER
  • Access the winners' profile (Edit Profile from screen above) you will now find a checkbox 'Declared Election Winner'
  • Tick your way through the winning candidates
  • You may also add a 'floor candidate' if you need
  • When you have completed marking all the winners go to the elections screen in the Control Panel and tick the box 'Show result?' to make it all available to the District members.
    Only the winners will be displayed and all their personal privacy choices are honoured.
  • If they did not publish a personal message there will be nothing displayed there but their name, photo and phone or FB etc contacts will show.
OR
  • Make sure that you have the correct District selected before opening the Control Panel
  • Go to the Control Panel and select the option 'Election Results'
  • You may select the winners there or add a 'floor candidate' who won the election if you need to
  • You may also publish the result from that screen

Either way, the winners will automatically populate the District Directory for the new year when you select 'Get officers from nnnn' on the new year officers screen.
Add non-Candidates Corner positions there as you would for a club

Privacy and integrity:
The detailed candidate profiles are only available to registered users of the website.
Candidate profiles will only be made available for properly nominated candidates.
The webmaster will remove a candidate's profile if their nomination is withdrawn.
Information is available to each candidate showing who has viewed their profile so far - and when.
The display of contact information in the candidate profiles obeys all the candidate's privacy instructions in their personal profile.
All changes to candidate profiles are logged.

    
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